Gym Apparel Supplier for Gyms: Sourcing & Reorder Planning

# Gym Apparel Supplier for Gyms: Sourcing Workflow, Price Breaks & Reorder Planning You’ve found a few **gym apparel supplier for gyms** options, but now you’re stuck on the operational details. How do you price your gym wear without committing to a huge inventory? How long does sample approval actually take? And what happens when your first batch sells out faster than expected — can you reorder without restarting the whole process? These are the questions that keep brand founders, gym owners, and Amazon sellers up at night. We’ve been answering them for over 20 years from our own factory floor in Zhejiang. We don’t trade; we cut, sew, and ship. This article walks you through our sourcing workflow, how price breaks actually work, what private label looks like at our tier, and how to plan reorders so you never run out of stock. ## Sourcing workflow Every order starts with a conversation. Our team replies within 24 hours, and we keep the process simple. **Step 1: Send us your specs.** You can send a picture, a sketch, or a reference link. Tell us the fabric you want (polyester is our core, but we also work with nylon), the fit, and the details like pockets, zippers, or reflective piping. If you don’t have a design, we can pull from our existing patterns and modify them. **Step 2: We confirm feasibility and provide a quote.** We check the construction, estimate the fabric usage, and give you a price based on the quantity you have in mind. We don’t ask for a minimum commit at this stage — you can start with just 1 piece. **Step 3: Sampling (3 to 7 days).** Once you approve the quote, we produce a sample. For a basic gym tee or compression shirt, the sample is ready in 3 to 7 days. We ship it to you, and if you want changes, we’ll adjust and re-sample. No extra charge for minor revisions. **Step 4: Bulk production (4 to 6 weeks for 300 pieces).** After sample approval, we place the fabric order, cut the panels, and start sewing. A typical 300-piece order of gym tops or bottoms takes 4 to 6 weeks. If you need a smaller quantity (say 50 or 100 pieces), the lead time can be shorter because we batch them with other production runs. **Step 5: Quality control and shipping.** Every garment goes through our QC team — they check stitching, print alignment, label placement, and sizing. We can also apply FBA labels directly to the polybags and ship to Amazon warehouses if you sell on that platform. For a deeper look at the full process, visit our [wholesale sportswear page](/wholesale-sportswear). ## Price breaks We don’t publish a fixed price list because every order is different — fabric type, trim, print method, and quantity all affect the cost. But we can show you how the numbers typically move. **MOQ: 1 piece.** Yes, you can order a single custom sample at the same per-unit price as a small batch. This is not a “marketing sample” — it’s a production-quality garment that you can sell or test. **The real price break happens at 300 pieces.** Below 300, the unit price is higher because we have to set up the cutting marker and sewing line for a short run. At 300 pieces, we can run a dedicated line, which reduces labor and material waste. The savings can be 15% to 25% per unit compared to a 50-piece order. **Beyond 300 pieces, the curve flattens.** A 1,000-piece order will give you a further discount, but it’s smaller — maybe 5% to 10% off the 300-piece price. The biggest single jump is from the first 100 units to the 300-unit mark. **Comparison table: Order quantity vs. lead time vs. pricing** | Order Quantity | Sample Lead Time | Bulk Lead Time* | Typical Price Trend | |----------------|------------------|-----------------|---------------------| | 1 piece (sample) | 3–7 days | N/A | Highest per unit (one-off setup) | | 50–100 pieces | 3–7 days sample | 3–4 weeks | 20–30% above 300-unit price | | 300 pieces | 3–7 days sample | 4–6 weeks | Baseline price we use for quoting | | 1,000+ pieces | 3–7 days sample | 5–7 weeks | 5–10% below 300-unit price | *\*Bulk lead time starts after sample approval. All lead times are based on polyester fabrics; nylon may add 1 week.* If you’re an Amazon seller, planning your first order at 300 pieces is a sweet spot. You get a decent price, you can test the market, and you don’t tie up too much capital in inventory. ## Private label at supplier tier When you work with a factory directly, “private label” means more than just slapping a logo on a stock shirt. We handle everything from the label down to the thread color. **What we can do for you:** - **Logo application:** Print (screen or heat transfer), embroidery, or woven labels. We can also do silicone heat transfers for a premium feel. - **Neck labels and wash care labels:** We can sew in your brand’s neck label and a custom wash care label. We also supply hang tags with your logo, barcode, and pricing. - **Pantone color matching:** Almost any color is possible. We match your Pantone reference on the first attempt about 90% of the time. - **Fabric and trims:** Our standard is polyester (180–240 GSM for gym tops, 240–320 GSM for bottoms). Nylon is available for performance running wear. We can source zippers, drawcords, and reflective piping from our regular suppliers. **What we don’t do:** We don’t design your brand identity or run your social media. That’s your job. We focus on making the physical product exactly as you want it. For a full list of private label services, check our [private label activewear page](/private-label-activewear). ## Reorder planning The worst scenario for a gym brand: your first batch sells out in two weeks, and you reorder — but the factory is already booked for the next six weeks. You lose momentum and customers. We help you avoid that by planning reorders from the start. **How reorder planning works with us:** 1. **Hold your fabric.** After your first bulk order, we can reserve a portion of the same fabric dye lot for future orders. This guarantees color consistency and cuts 2 weeks off the lead time because we don’t need to reorder greige goods. 2. **Use the same pattern and spec.** We keep your patterns, grading rules, and print files on file. A reorder is simply a repeat of the same production order — no need for new samples (unless you change the design). 3. **Reorder MOQ: still 1 piece.** You can reorder any quantity, even a single piece. But to keep your unit cost low, we recommend ordering at least 100 pieces per reorder. 4. **Lead time for reorders:** If we have the fabric in stock, a reorder of up to 300 pieces can ship in 2 to 3 weeks. If we need to order fabric, add 2 weeks. **For Amazon sellers:** We can pre-package and label your reorder directly to FBA requirements. This reduces your handling time. Just send us the ASIN and fulfillment center details, and we’ll do the rest. **How to time your reorder:** If your first order takes 4 to 6 weeks, place your reorder as soon as you sell 60% of your initial stock. That gives you a 2-week overlap — enough to avoid a stockout even if the reorder is slightly delayed. We also offer a [low MOQ sportswear program](/low-moq-sportswear) for startups that need to test multiple designs without full commitment. ## FAQ **What is the MOQ?** Our minimum order quantity is 1 piece. You can order a single custom sample at the same per-unit price as a small batch. For bulk production, we recommend at least 100 pieces to get a reasonable price, but we will accept any quantity. **What is the sampling timeline?** Sample production takes 3 to 7 days from the moment you approve the quotation and design. Shipping time depends on your location (typically 3–5 days by express). If you need a revision, we turn it around in another 3–7 days. **Can I get a sample before placing a bulk order?** Yes. We encourage it. Send us your design, and we’ll make a sample for you. Once you approve it, we move to bulk production. **Do you ship to Amazon FBA?** Yes. We can apply FBA labels and ship directly to Amazon fulfillment centers. We also offer polybagging and barcode scanning. **What payment terms do you offer?** For new customers, we typically require 50% deposit and 50% before shipment. After a few successful orders, we can discuss net terms. --- Ready to start your gym apparel line? We’ll send you a quote within 24 hours. [Request a Quote](mailto:support@alpinario.com)