Gym Apparel Supplier for Amazon Sellers | MOQ 1 Piece

# Gym Apparel Supplier for Amazon Sellers: Workflow, Prices, and Reorders You’ve finally narrowed your product list down to three leggings and two tank tops. The samples look good in photos, but now you are staring at a spreadsheet with landed cost estimates that don’t match the supplier’s quote. The freight is higher than expected, the factory wants a 500-piece MOQ per color, and your launch date is slipping. We run a 20+ year-old sportswear factory in Zhejiang, not a trading office. We see this exact problem every week. Amazon sellers usually get into trouble because they treat a manufacturer like a warehouse. They order once, hope for the best, and panic when a best-seller runs out of stock in six weeks. The fix is not complicated. You need a clear sourcing workflow, a realistic price-break plan, and a reorder schedule that protects your cash flow. In this post, I’ll walk you through how we handle all three, with the actual numbers and MOQ counts you need to plan around. ## Sourcing workflow The most common mistake we see from Amazon sellers is asking for a quote before the design is even fixed. Then they get a price, move to another factory for a "better" number, and lose two weeks comparing apples to oranges. Our sourcing workflow is designed to kill that ambiguity early. Here is the step-by-step process we use with our private-label clients: 1. **Send us your ideas** (design sketch, reference link, or an actual sample). You can also use our [/custom-sportswear](/custom-sportswear) page to see what details we need upfront. We respond within 24 hours with a preliminary tech pack review and a rough cost range. 2. **We align on fabric and fit.** Usually, this is a phone or video call. We ask about your target customer. A serious powerlifter and a casual yoga student need different fabric weights. We produce mainly polyester, and nylon is available upon request. We’ll talk GSM at this stage—more on price later. 3. **Sampling.** We send you a sample. Our standard sampling timeline is 3–7 days for shipment. For a simple sport tee or basic leggings, it often takes 4 days. For complex compression garments with flatlock stitching and engineered panels, it’s closer to 7 days. The sample cost is deducted from the production order. 4. **Testing and approval.** You check the sample, maybe have a friend wear it for a workout, and give feedback. We adjust the pattern or decoration (print, embroidery, heat transfer) and send a revised sample if necessary. 5. **Production run.** Once you approve the sample, we move to bulk. For a 300-piece medium order, our lead time is 4–6 weeks after sample confirmation. This includes fabric procurement, cutting, sewing, finishing, and QC. 6. **FBA prep and shipping.** We can pre-apply FBA labels and ship directly to Amazon fulfillment centers. This saves you a warehouse stop and the associated handling fees. That is the whole flow. If you are in a rush, we have compressed this to 3 weeks for a very small order of 50 pieces, but standard timing is safer. ## Price breaks Let’s be blunt about pricing. You will not get a reliable quote without a spec. The biggest cost drivers are fabric (GSM and composition), trims, and decoration method. A basic polyester tank top at 140 GSM is not the same cost as a 220 GSM compression shirt with a reflective logo and a zip pocket. To give you a framework, here is a typical price break for a standard gym t-shirt in polyester with a small printed logo. These are factory-floor numbers for a blank garment, excluding shipping but including the basic label. | Order quantity | Price per unit (USD) | Lead time (after sample approval) | |----------------|----------------------|-----------------------------------| | 1–49 pieces | $4.10 | 7–10 days | | 50–199 pieces | $3.40 | 3–4 weeks | | 200–499 pieces | $2.90 | 4–5 weeks | | 500–999 pieces | $2.40 | 4–5 weeks | | 1000+ pieces | $2.10 | 5–6 weeks | These are example baseline numbers to show you the curve. The moment you add a higher GSM fabric (say 240 GSM for a heavier workout hoodie) or a complicated raglan sleeve with thumbholes, the unit price shifts upward. Pricing is per spec, not per category. Send us the full details for an exact quote. The key takeaway is that the price-per-unit curve flattens after 500 pieces. You save roughly $0.50 per unit moving from 100 to 500 units, but only $0.30 moving from 500 to 1000 units. This is critical for an Amazon seller with cash-flow constraints. Do not oversell inventory to chase a marginal discount if you are unsure of your sales velocity. ## Private label at supplier tier There is a difference between a factory that does private label and a "supplier tier" operation that claims private label. We are the former. We own the floor, the cutting tables, and the sewing stations. When you order from us, you are not going through a trading company that sends your spec to a factory they barely control. Private label at the factory tier means you get three things: - **Direct communication.** You talk to our production manager, not a sales intermediary who checks a website and quotes you a markup. - **Full transparency on materials.** We tell you what fabric and trims we use. We can source Pantone-matched colors for almost any shade you want. - **Consistent QC.** Our QC team inspects at multiple stages: raw fabric, cutting, sewing, and final packing. We want you to reorder, so we do not want defects to reach your warehouse or an Amazon fulfillment center. We offer several private-label services: - **Logo application:** embroidery, printed labels, or heat transfer. - **Clothing labels:** we sew in wash care labels, neck labels, and hang tags with your brand. - **FBA packaging:** we pre-apply FBA shipment IDs and poly-bag each item if you need it. If you are just starting out, our [/low-moq-sportswear](/low-moq-sportswear) page explains how you can test a style without a huge upfront commitment. And if you want to dig into specific categories, our [/pages/compression-shirts](/pages/compression-shirts) and [/pages/yoga-wear-wholesale-guide](/pages/yoga-wear-wholesale-guide) pages are useful reference points. Our MOQ is 1 piece. That sounds like a marketing stunt, but it is how we handle sampling and small trial runs. You can order one unit, test it on Amazon with the "sample" status, and then scale up. For a serious brand, however, we recommend planning for at least 100–300 units per SKU to make the price per unit and freight cost rational. ## Reorder planning Most Amazon sellers disappear after the first order. Then they come back in a panic when a product starts selling 20 units a day and they have 50 units left. The landed cost of air freight is brutal. We have seen sellers pay $8–$10 per unit in air freight because they ran out of inventory and needed a 2-week restock, completely wiping out their profit margin. Avoid that. Reorder planning is about knowing your lead time and adding a buffer. Here is the math we use with our clients. Suppose you sell 10 units per day. Your production lead time for a 300-piece reorder is 4 weeks (28 days). Add 3 days for sample confirmation and 5 days for domestic transport to the local port, plus 3 days for FBA receiving. That is roughly 39 days from "send us a PO" to "in stock at Amazon." If you sell 10 units a day, you need 390 units in your pipeline just to stay in stock without a gap. If you wait until you are at 100 units to reorder, you risk a stockout. The calculation is simple: - Average daily sales × (production days + transit days + 10-day safety buffer) = minimum reorder quantity. For a product selling 10/day, that is 10 × (28 + 5 + 10) = 430 units per reorder. High-volume items often justify a 1000-piece order because the margin improvement is meaningful, but a 500-piece reorder is often the sweet spot for a steady Amazon listing. We have a full breakdown of this on our [/wholesale-sportswear](/wholesale-sportswear) page, along with data on sizing ratios and best-selling colors. Another planning tip: decide on your trim and fabric availability early. We stock common polyester blends, but if you choose a unique colorway (like a fluorescent green for a running line), we may need extra time to source the yarn or dye the fabric. On our [/pages/running-wear-wholesale-guide](/pages/running-wear-wholesale-guide) page, we explain why neon colors and reflective trims have longer lead times. One more operational point: the sample approval is part of the lead time. If you request a new sample after we start production, the clock resets. When you are happy with a style, lock the spec and do not change it for at least two reorders. This stability is what allows us to ship on time. ## FAQ **What is the MOQ?** Our MOQ is 1 piece. You can order a single custom unit to test the market or to validate a design. For production, most Amazon sellers order between 100 and 500 units per style to balance per-unit cost and inventory risk. We do not force you into a 1000-piece minimum. **What is the sampling timeline?** We ship samples within 3–7 days. A basic t-shirt or simple legging is usually 3–4 days. A more complex item with multiple panels, zippers, and custom logos can take up to 7 days. We respond to initial inquiries within 24 hours, so the whole process from your first email to receiving a sample is often under 10 days. --- Ready to check the math on your own product? Send us your design and target cost. [Request a Quote →](mailto:support@alpinario.com)